Professional Clerking Service

There has never been a time when clerking has been more vital for effective governance, both in maintained schools and academies.

Walsall Governor Support seeks to provide a clerking service that is tailored specially to your governing body’s needs.

We will provide expert and professional clerking support to contribute to the effectiveness of the governing body. We pride ourselves on providing a friendly and effective service.

We provide:

A professional clerking service with a named clerk to governors and provide a cover clerk where the regular clerk is not available.

The Clerk will:

Organise and support the Chair and Head teacher in preparing for meetings.

Circulate calling papers to all governors in line with requirements.

Provide information and legal advice for the termly governing body agendas.

Advise the governing body on constitutional and procedural matters, duties and powers.

Will undertake the clerical and minuting functions associated with meetings including; accurate and professionally produced minutes, highlighting challenge and ensure that decisions are followed up.

Manage information effectively in accordance with legal requirements.

Support for the Clerk:

Our Clerks are supported by the Governor Support Team and the work produced is quality assured.

Our Clerk will have access to the following:

  • NGA Goldline through Governor Support.
  • Access to advice and support from the Governor Support Team.
  • Regular training, briefing and CPD opportunities.

The fees charged are based on the time involved in preparing the agenda, circulating documentation for the meeting, writing up minutes, submitting draft minutes to the Chair/Head teacher and making amendments together with following up any actions that is the responsibility of the Clerk.


Set out below are the indicative costing for Nursery, Primary, Secondary and Special Schools. Prices are based on clerking of 9 meetings (based on 2 hours per meeting).

School/ Setting

9 Meetings Extra Meeting members only

Non members
price per meeting

Nursery £2500 £270 £300
Primary Inc. Special School £2800 £280 £340
Secondary Inc. Special School £3400 £300 £410

NB: If you require fewer than 9 meetings or further details please contact the Governor Support Team on 01922 652872.

Additional Meetings:

Fees for additional meetings apply to pupil exclusion, staff dismissal and appeals.

Pay committee meetings will be charged at £136.50 for a 1 hour duration. Meetings exceeding this duration will incur an additional charge of £25 per 15 minutes (or part thereof).

Clerking and coordinating Head / Deputy Teacher Appointments

The process includes the following;

Clerking of the first meeting (selection panel meeting).

Preparation of draft documentation including job description, person specification and advert.

Finalising documentation for placing with advertising agencies (TES, Walsall Authority and West Midland jobs).

Collating and anonymising applications for panel.

Preparation of papers for shortlisting and producing packs for the selection panel. Writing to successful/ unsuccessful candidates and requesting for references.

Clerking of ratification meeting.

For further details regarding the process, please contact the Governor Support Team on 01922 652872.

Pricing:  Members: £750.00 and Non-members: £850.00

NB: terms and conditions apply to the Clerking service level agreement.

   Professional Clerking Service 2017-18

   Service Request Form 2017-18